Privacy Policy

Effective Date: August 23, 2026

RunYourAI respects your privacy and is committed to protecting information accessed through its applications and services, including Deep Freeze AI Email (“Deep Freeze”).

This Privacy Policy explains how Deep Freeze accesses, uses, stores, and shares information when you use the application.

1. Information We Access

Deep Freeze may request access to information associated with your Google account only when required to provide features you choose to use.

Depending on the features enabled, this may include:

• Basic Google account information used for authentication.

• Google Sheets data that you authorize Deep Freeze to access.

• Permission to update authorized Google Sheets, including writing email status, delivery information, and related outreach records back to the spreadsheet.

• Email-related permissions necessary to send messages when an email-sending feature is enabled.

Deep Freeze requests only the permissions necessary to provide its user-facing functionality.

2. How Google User Data Is Used

Information obtained through Google APIs is used only to provide the features requested by the user.

For example, Deep Freeze may use authorized Google Sheets data to:

• Read business and contact information selected by the user.

• Process an email outreach list.

• Track the status of email activity.

• Write updated status information back to the authorized spreadsheet.

When email functionality is enabled, authorized information may also be used to prepare and send email messages initiated or configured by the user.

Google user data is not used for advertising, targeted advertising, credit decisions, or the creation of marketing profiles.

3. Storage of Information

Deep Freeze is designed to minimize the storage of Google user data.

Application configuration information and authorization credentials may be stored securely as necessary for the application to remain connected to services authorized by the user.

Data obtained from Google services is retained only as long as reasonably necessary to provide the application's functionality, comply with applicable legal obligations, or maintain the operation and security of the service.

Where Deep Freeze operates locally on a user's computer, certain settings, authorization information, logs, or application data may be stored locally on that computer.

4. Sharing of Information

RunYourAI does not sell Google user data.

Google user data is not sold to data brokers, advertising companies, information resellers, or other third parties for their independent use.

Information may be transmitted to service providers only when necessary to perform a feature specifically requested by the user, such as delivering an email message or operating an authorized application function.

Information may also be disclosed when required by applicable law or a valid legal process.

5. Artificial Intelligence and Model Training

Google user data obtained through Google APIs is not used to train generalized artificial intelligence or machine-learning models.

Google user data will not be transferred to third parties for the purpose of training generalized AI or machine-learning models.

6. Google API Services User Data Policy

Deep Freeze's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Google user data accessed by Deep Freeze will be used only to provide or improve prominent, user-facing features of the application.

7. Data Retention and Deletion

Information is retained only for as long as necessary for the purposes described in this Privacy Policy.

Users may disconnect Deep Freeze from their Google account by revoking the application's access through their Google Account security settings.

Users may also request deletion of information maintained by RunYourAI in connection with Deep Freeze by contacting us.

After a valid deletion request is processed, information that is no longer required for legitimate operational or legal purposes will be deleted or securely destroyed.

8. Security

Reasonable administrative, technical, and organizational safeguards are used to protect information against unauthorized access, disclosure, alteration, loss, or misuse.

No electronic storage or transmission method can be guaranteed to be completely secure, but access to Google user data is limited to what is necessary to operate authorized application features.

9. User Control

Deep Freeze accesses Google services only after the user authorizes access through Google's OAuth authorization process.

Users may:

• Choose whether to authorize Deep Freeze.

• Review the permissions requested by Google.

• Revoke Google account access at any time.

• Stop using Deep Freeze at any time.

• Request deletion of information maintained by RunYourAI.

10. Changes to This Privacy Policy

This Privacy Policy may be updated when Deep Freeze's features, data practices, or legal requirements change.

If the way Deep Freeze uses Google user data materially changes, this policy will be updated before the new use is implemented and additional user consent will be obtained when required.

The effective date shown at the top of this page indicates when this Privacy Policy was most recently updated.

11. Contact

Questions about this Privacy Policy, Deep Freeze, or requests concerning personal information may be directed to:

RunYourAI
Email: leighh@runyourai.pro